Real-Time Delivery Scheduling for Campaigns, Candidates & PACs
Hit Mailboxes the Moment Voters Are Deciding
Great timing wins races. Our Perfectly Timed Mail service aligns every drop with absentee windows, early-vote periods, and peak news cycles, so postcards land while voters are paying attention. Pairing USPS delivery analytics with campaign calendars, we ensure your message arrives exactly when it can change minds.
Professional Service
4.9 (439k review)
Why Choose Us
We Deliver Perfectly Timed Mail That Lands When It Counts
Sutton & Smart’s perfectly timed mail takes the guesswork out of delivery. By pairing USPS scan analytics with absentee deadlines, early-vote windows, and peak news cycles, we schedule every drop to arrive when voters are most attentive. The result is higher open rates, stronger follow-ups, and campaigns that maximize impact at every decisive moment.
Data-Driven Drop Scheduling
Align every print run with postal flow data and historic delivery speeds. Predict bottlenecks, lock in press time early, and ensure postcards sail smoothly through sort centers to reach households right when campaign momentum peaks.
- Bases timelines on county absentee mail dates and deadlines.
- Uses historic USPS scans for accurate drop-day forecasting.
Early Vote Syncing
Voters who cast ballots early decide first. We match mail arrival to each state’s early voting window, guaranteeing your piece is top-of-mind while ballots sit on kitchen tables awaiting a mark.
- Lands messages during first five days of early voting.
- Boosts turnout among habitual early and absentee voters
Delivery Heat Mapping
Interactive maps update as IMb scans post at hubs and routes. See real-time saturation by ZIP, deploy canvassers where mail just landed, and redirect resources instantly to lagging districts.
- Visual dashboard highlights delivered, in-transit, and stalled zones.
- Guides field teams toward freshly mailed neighborhoods daily.
Live Mail Alerts
SMS and email pings notify staff the moment specific precincts hit 80 % delivery. Automated triggers cue phone banks, peer-to-peer texts, or door‐knocking shifts within hours, not days.
- Sends instant alerts once delivery thresholds cross set percentages.
- Empowers rapid follow-ups while voter attention remains high.
Multichannel Coordination
Tie print timing to digital ads, geofenced push, and SMS. QR codes and URLs sync landing pages, creating one seamless journey from mailbox to mobile screen that reinforces persuasion.
- Launches digital ads after physical mail confirms delivery scans.
- Integrates QR codes linking voters to personalized webpages.
Compliance-Ready Proofing
Auto-generated PDFs list piece counts, scan events, and arrival dates for regulators, auditors, and funders. Maintain transparency, avoid disputes, and showcase professional oversight at every stage.
- Produces timestamped delivery reports accepted by state boards.
- Stores audit files securely for post-election documentation needs.
Meet Sutton & Smart
Perfectly Timed Mail Experts & Scheduling Strategists
At Sutton & Smart, timing wins votes. Our team pairs USPS delivery analytics with early-vote calendars, absentee deadlines, and peak news cycles to schedule every drop for maximum attention. Data-backed forecasts, live tracking, and rapid rescheduling ensure your mail lands when voters are ready to act—never too early, never too late.
Jon Sutton
An expert in management, strategy, and field organizing, Jon has been a frequent commentator in national publications.
Matt Smart
A leading national fundraiser with a proven track record of dramatically improving performance for clients.
See Your Timing Perfectly
Need Perfectly Timed Mail? Sutton & Smart Has You Covered
Backed by 15 years of delivery-data expertise, we combine USPS scan analytics with absentee calendars, early-vote windows, and news cycles to schedule drops that land exactly when voters are deciding. Our real-time dashboards forecast arrival, cue follow-ups, and document compliance—so you mail smarter, cut waste, and turn timing into wins.
Target by:
- Name
- Address
- City
- State
- Zip Code
- Length of Residence
- Dwelling Type
- Year Home Built
- Political Party Affiliation
- Voting History
- Voter Registration Status
- Political Donor History
- Estimated Home Value
- Legislative Districts
- Education Level
- Occupation/Industry
- Neighborhood Type
- Household/Family
- Household Income
- Interests
Your Victory Lap Begins Here
Ready to Win Your Campaign? Let’s Time Your Mail Together
Tired of postcards showing up too early—or after voters decide? Sutton & Smart’s Perfectly Timed Mail aligns each drop with absentee windows, early-vote periods, and peak news cycles. Using USPS scan data and predictive calendars, we make sure your message lands the moment it can change minds. Schedule a quick consult, start timing smarter, cut waste, and turn punctual delivery into more votes.
Testimonials
See How We’ve Transformed Our Clients’ Political Strategy
Book Now
Ready to Chat? Reach Out and Book Your Consultation
Call Us Now
– Start Your Timing Edge Here –
Gain Exclusive Insights on Perfectly Timed Mail
Join our community of campaign pros and learn how smart delivery timing turns voter attention into votes. Get free guides, drop-date planners, and step-by-step tips that help you sync mail with absentee windows, early voting, and news cycles. Sign up now and transform punctual postcards into bigger wins.
FAQs
Perfectly Timed Mail FAQ’s
Get clear answers about Sutton & Smart’s timing-first mail service and learn how smart delivery scheduling turns punctual postcards into real voter impact.
Perfectly Timed Mail syncs every postcard drop with absentee windows, early-vote periods, and USPS flow data, ensuring messages land when voters are deciding. It replaces guesswork with proven delivery forecasts and live tracking dashboards.
We analyze historical Intelligent Mail® scans, county ballot calendars, and local news cycles. Our platform chooses an optimal drop date, monitors pieces in transit, and alerts staff when each ZIP hits delivery thresholds so follow-ups launch immediately.
Pricing starts at under a penny per piece for basic scan monitoring. Bundled packages—covering predictive scheduling, live alerts, and compliance reports—offer deeper discounts for multi-mailer series or statewide campaigns. There are no setup fees or hidden surcharges.
Our tool taps USPS service-standard APIs and integrates county election data nightly. Campaigns input preferred arrival windows; the system recommends press deadlines, then reserves drop slots with printers automatically, saving days of back-and-forth planning.
Well-timed mail lands as voters fill out absentee ballots, visit early-vote sites, or see peak coverage of a key issue. This heightened attention increases open rates, drives faster follow-ups, and amplifies GOTV efforts, delivering measurable returns on every postcard.
Any Questions?
