Real-Time Mail Intelligence for Campaigns, Candidates & PACs
Know Exactly When Your Mail Hits Voters
Voter outreach works best when you know exactly when a postcard lands. Our hyper-accurate tracking pairs USPS Informed Visibility scans with predictive analytics, giving campaigns a 360-degree view of each mailer’s journey. The result is smarter timing, sharper field moves, and clear proof your message reached every targeted home.
Professional Service
4.9 (439k review)
Why Choose Us
We Provide Hyper-Accurate Tracking That Tells You Exactly When Mail Lands
Sutton & Smart’s hyper-accurate tracking removes all delivery guesswork. By pairing USPS Informed Visibility® scans with real-time analytics, we show you the precise moment each mail piece hits every ZIP code. Follow-up calls, texts, and digital ads are perfectly timed, waste is cut, and voter outreach becomes smarter, faster, and more decisive.
Hyper-Accurate Tracking
Know exactly when each mailer reaches every home. Live USPS scans stream into your dashboard, showing real-time delivery maps and dates. Time follow-up calls, texts, and ads with confidence and keep proof of delivery for easy compliance.
- Instant delivery alerts and heat maps
- Trusted by hundreds of winning campaigns
API Sync Automation
Tracking data flows automatically into NGP VAN, NationBuilder, and other CRMs through a secure API. Lists update hourly, syncing delivery scans with voter records, scripts, and ads, so staff skip spreadsheets, avoid errors, and act on fresh intelligence immediately today.
- Updates voter records hourly through secure automated data connections.
- Eliminates manual uploads, reducing errors and accelerating team actions.
Predict Delivery Dates
Machine-learning models analyze historical USPS scans and routing patterns to predict when each postcard will reach every ZIP. Field directors schedule canvassing, texting, and digital ads around these projections, maximizing voter impressions and eliminating downtime between mail arrival and follow-up.
- Machine learning forecasts mailbox arrivals by ZIP, improving timing.
- Schedule follow-ups precisely, maximizing impact during voter decision windows.
Address-Level Scan Audit
Drill down to individual households and view every Intelligent Mail barcode scan along the postal journey, including processing facilities, hubs, and carrier delivery. This audit trail proves compliance, confirms timely outreach, and provides evidence when election officials request documentation later.
- Track every mailpiece path for undeniable compliance and accountability.
- Provide documented proof during challenges, audits, or regulatory reviews.
Auto Proof PDFs
Generate time-stamped PDF reports for any mailing batch with a single click. Each document includes piece counts, scan events, delivery percentages, and ZIP-level maps, giving campaigns evidence for funders, regulators, and consultants while saving staff hours formerly spent compiling spreadsheets.
- Instantly download delivery receipts formatted for state reporting guidelines.
- Save staff hours previously lost compiling spreadsheets and screenshots.
Cut GOTV Lag
Live delivery insights tell canvassers exactly when mailers have landed, so they knock doors and place calls at peak awareness rather than blindly guessing. Coordinated timing boosts contact rates, reduces volunteer burnout, and ensures every get-out-the-vote hour delivers measurable impact.
- Trigger canvass operations once mail drops, avoiding wasted effort.
- Increase contact rates through perfectly timed calls and knocks.
Meet Sutton & Smart
Hyper-Accurate Tracking Experts & Delivery Strategists
At Sutton & Smart, timing is everything. Our specialists combine USPS Informed Visibility® scans with predictive analytics to pinpoint the exact moment each mail piece reaches every voter. Real-time dashboards, heat-map insights, and compliance-ready reports empower campaigns to schedule follow-ups perfectly, cut waste, and maximize voter impact.
Jon Sutton
An expert in management, strategy, and field organizing, Jon has been a frequent commentator in national publications.
Matt Smart
A leading national fundraiser with a proven track record of dramatically improving performance for clients.
See Delivery in Real Time
Need Hyper-Accurate Tracking? Sutton & Smart Has You Covered
With 15 years of mail-data expertise, we give campaigns live USPS scans that show exactly when each piece reaches every voter. Our dashboards forecast arrival, trigger follow-ups, and generate compliance receipts—so you act faster, waste less, and turn timing into wins.
Target by:
- Name
- Address
- City
- State
- Zip Code
- Length of Residence
- Dwelling Type
- Year Home Built
- Political Party Affiliation
- Voting History
- Voter Registration Status
- Political Donor History
- Estimated Home Value
- Legislative Districts
- Education Level
- Occupation/Industry
- Neighborhood Type
- Household/Family
- Household Income
- Interests
Your Victory Lap Begins Here
Ready to Win Your Campaign? Let’s Track Your Mail Together
Tired of guessing when postcards land? Sutton & Smart’s Hyper-Accurate Tracking shows real-time USPS scans, forecasts arrival by ZIP, and triggers follow-up alerts automatically. Schedule a quick consult, start tracking smarter, reduce waste, and turn perfect timing into more votes.
Testimonials
See How We’ve Transformed Our Clients’ Political Strategy
Book Now
Ready to Chat? Reach Out and Book Your Consultation
Call Us Now
– Start Your Timing Advantage Here –
Gain Exclusive Insights on Hyper-Accurate Tracking
Join our community of campaign pros and discover how live delivery scans drive bigger wins. Get free guides, tracking dashboards, and step-by-step tips that help you time follow-ups, cut waste, and prove compliance. Sign up now and turn real-time data into more votes.
FAQs
Hyper-Accurate Tracking FAQ’s
Get clear answers about Sutton & Smart’s live mail-tracking service and learn how real-time delivery data sharpens timing, saves budget, and proves compliance.
Hyper-Accurate Tracking is Sutton & Smart’s real-time delivery monitoring service for political direct mail. Using USPS Informed Visibility scans, predictive analytics, and dashboard alerts, it shows when each mailer reaches every household, empowering campaigns to time follow-ups and document compliance. |
Every mailpiece carries an Intelligent Mail barcode scanned at postal facilities. Our platform captures those scans, matches them to voter addresses, and updates your dashboard within minutes. Machine-learning models forecast final delivery dates, triggering SMS alerts that guide field teams.
Our tracking service is priced per piece, usually under a penny, with volume discounts for statewide campaigns. There are no fees to start. Subscription tiers add advanced analytics, CRM integrations, or APIs, letting campaigns select options matching budget and scale.
You log into a secure dashboard that displays heat maps, scan events, and delivery percentages. Data exports as CSV, PDF, or through our API. Teams can set permissions, ensuring consultants, volunteers, and vendors see the information vital to their roles.
Real-time delivery alerts let campaigns launch calls and canvassing after mail hits, boosting contact rates and turnout. Meanwhile, time-stamped scan logs create an auditable record that meets state documentation requirements, protecting campaigns from challenges, recounts, or accusations of communication violations.
Any Questions?
